Details of the We Listen Plan - with highlights pt 1
Contents of "ServiceMaster We Listen Plan"
WE LISTEN DISPUTE RESOLUTION PLAN
1. INTRODUCTION
I understand and agree that this We Listen Dispute Resolution Plan, (�We Listen� or the �Plan�), is designed to provide an exclusive, easy-to-use process for economical and prompt resolution of claims or controversies (�Disputes�) between The ServiceMaster Company, LLC, including its affiliated entities (the �Company�) and the Company�s employees and applicants (collectively �Associates�). The Plan includes a mutual agreement to arbitrate individual covered Disputes which is the exclusive, final and binding remedy for both the Company and me and includes a waiver of the right to pursue class, collective and/or representative actions. I understand that neither the Company nor I will be allowed to bring any Disputes to a court or jury for a resolution except as set forth in the Plan.
2. WHO IS COVERED
This Plan covers any Associate employed by the Company and any person who seeks employment with the Company on or after January 1, 2016 (�Effective Date�). An Associate acknowledges his/her agreement to the Plan by continuing employment or applying for employment after receiving notice of this Plan document.
3. DISPUTES COVERED BY THE PLAN
The Company and I mutually agree to resolve all Disputes in accordance with the terms of the Plan. The Plan covers all Disputes arising out of or relating to my employment, termination of employment or application for employment that I or the Company could otherwise have resolved in a court, including, but not limited to, those related to: (i) discrimination based on race, creed, color, religion, sex, age, disability, leave status, national origin, ancestry, sexual orientation, gender identity, marital status, veteran or military reserve status, privacy or any other characteristic protected by federal, state or local law, (ii) retaliation, including, but not limited to, whistleblower status or retaliation for filing a workers� compensation claim, (iii) torts, including, but not limited to, defamation, invasion of privacy, infliction of emotional distress, or workplace injury not otherwise covered by applicable workers� compensation laws, (iv) all employment related statutes, including, but not limited to, Title VII of the Civil Rights Act, , the Age Discrimination in Employment Act, the Older Workers Benefit Protection Act, the Americans with Disabilities Act, the Equal Pay Act, Genetic Information Nondiscrimination
Act, the Family and Medical Leave Act, the Worker Adjustment Retraining and Notification Act, the Fair Labor Standards Act, the Uniformed Services Employment and Reemployment rights Act, , and any similar state or local laws, (v) any federal, state or local law or common law doctrine for breach of contract, promissory estoppels, wrongful discharge or conversion, (vi) claims for interference with rights under the Employee Retirement Income Security Act of 1974, as emended (�ERISA�), or other claims concerning administration of ERISA plans not excluded below, and (vii) claims under federal, state or local law regarding wages and other compensation, benefits, reimbursement of expenses, stock or incentive bonus plans, or intellectual property rights and associated laws.
Further, Disputes include any claim or controversy regarding the Plan itself or its interpretation, scope, enforceability or formation, with the exception noted in the Class and Representative Action Waivers clause.
The Plan covers all Disputes that I may have against any of the following: (i) the Company; (ii) its current and former officers, directors, employees, or agents in their capacity as such or otherwise; (iii) the Company's parent, subsidiaries and affiliated entities; and/or (iv) all successors and assigns of any of them, or that the Company may have against me.
4. CLAIMS NOT COVERED BY THE PLAN
I agree that the following claims are not considered a covered Dispute and are excluded under the Plan: (i) Workers� Compensation claims; (ii) unemployment compensation claims; (iii) claims for benefits under employee benefit plans covered by ERISA that contain an appeal procedure or other exclusive and binding dispute resolution procedure in the respective plan; (iv) claims under the National Labor Relations Act; and (v) the Dodd-Frank Wall Street Reform and Consumer Protection Act or other federal laws barring pre-dispute arbitration agreements.
I also agree that a Dispute does not include the adoption, change, revision, interpretation or discontinuance of Company policies, practices, rules and procedures or disagreements over other personnel matters, unless such matters involve a legally recognized claim that I or the Company would otherwise have the right to have resolved in court.
5. DISPUTE RESOLUTION STEPS
Step One: Investigation/Informal Resolution
To �Initiate� We Listen to resolve a Dispute, I agree that I must notify the Ethics Helpline (1-800-9379888) (�Helpline�). The Plan allows me to use informal avenues to raise my concerns and Disputes with my managers under the Open Door policy, with HR, or through the Ethics Helpline. Many times addressing these concerns with my immediate manager or location manager will lead to a resolution. However, We Listen and its processes start when the Ethics Helpline is contacted. I further understand that I must exhaust each step of the Plan in order and the failure to exhaust these contractual remedies may be raised as an affirmative defense in arbitration.
If I feel uncomfortable about raising concerns or Disputes with my manager, or my manager does not respond to my concerns, I may raise the concern directly with Human Resources, Associate Relations, the Ethics Department, as well as call the Ethics Helpline. I understand that I will not be retaliated against for initiating or pursuing the We Listen dispute resolution steps.
Upon Initiation, a Human Resources or other Company representative will be appointed to review the Dispute and further investigate my concerns if necessary. If my Dispute is not resolved during the investigation then an Ombudsman will be assigned to oversee the We Listen process. During the investigation the Ombudsman may try to resolve the Dispute through informal discussions. The Initiation phase, including any investigation and Ombudsman involvement, will generally take no longer than 60 days to complete.
At the end of the Ombudsman�s review and informal discussions a Final Response will be issued. I may request a Final Response from the Ombudsman after the expiration of 60 days from Initiation with the Ethics Helpline. If I am not satisfied with the Final Response to my Dispute, I will have 15 days from the date of the Final Response to request that my case move to Step Two of the Plan, Senior Executive Review.
Step Two: Senior Executive Review
A committee of senior executives of the Company reviews the facts and decisions made by the applicable manager(s) in order to correct mistakes and misunderstandings. The Ombudsman will present the Dispute to a rotating committee, as determined by the Company, of three to five executives (or their designees) to review We Listen Disputes. I may, but am not required, to submit a written statement to the committee, which will review the facts and either ratify the original resolution or recommend an alternative solution. The Senior Executive Review process will normally take no more than 60 days and I will be informed in writing of the outcome by the Ombudsman. If the Dispute is not resolved to my satisfaction during the Senior Executive Review process, I may move forward with Step Three of the Plan, mediation.
Step Three: Mediation
Mediation is a non-binding process where a neutral third-party (a mediator) works with the parties in an effort to reach a mutually agreeable settlement of the Dispute. I may invoke mediation either by making a written request to commence mediation to the American Arbitration Association (�AAA�), or to the Ombudsman. This request for mediation must be received within 15 days of being notified of the outcome of the Senior Executive Review. I can obtain the form from the Ombudsman or it is available on the AAA website (www.adr.org). The Company will pay all of the fees and costs of mediation, which will be scheduled and conducted in accordance with AAA Rules. If a resolution is not reached in mediation, I may move to the final step of We Listen, final and binding Arbitration.
Step Four: Arbitration
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